18 Other Ways to Say That You’re Adding Someone to an Email Chain

Saying “I’m adding you to this email chain” might be clear and functional, but repeating the same phrase over and over can feel monotonous—especially in professional correspondence where tone and clarity matter. Whether you’re looping someone in, keeping them informed, or simply introducing a new participant to an ongoing conversation, there are more refined and tactful ways to phrase your message depending on the level of formality, the relationship involved, and the context of the discussion.

This article explores 18 different alternatives you can use in your professional emails to communicate the idea of adding someone to an email thread. Each alternative includes an example, meaning, and appropriate usage, helping you sound more intentional and polished in your communication.

Other Ways to Say “I’m Adding You to This Email Chain”

1. Looping you in

Example: “Looping you in here for visibility on the latest updates.”
Meaning: To include someone in a conversation so they can stay informed.
Usage: Common in workplace emails when the goal is to keep someone aware without expecting immediate action.

2. CC’ing you for context

Example: “CC’ing you for context on what’s been discussed so far.”
Meaning: You’re providing someone with background information so they can follow the thread.
Usage: Effective when someone needs awareness of prior communication.

3. Including you on this thread

Example: “Including you on this thread so you’re in the loop.”
Meaning: A neutral way of stating someone is being added to the email conversation.
Usage: Versatile; works well in most professional settings.

4. Adding you here

Example: “Adding you here—please see below for the original question.”
Meaning: A concise way to let someone know they’re being introduced to the conversation.
Usage: Useful in fast-paced environments; suitable for internal teams.

5. Bringing you into this chain

Example: “Bringing you into this chain so we can align moving forward.”
Meaning: Suggests collaboration or the need for joint involvement.
Usage: Ideal when coordination is required between departments or roles.

6. Looping you into this conversation

Example: “Looping you into this conversation as your input is key to resolving the issue.”
Meaning: Including someone who may have expertise or an important perspective.
Usage: Appropriate for collaborative problem-solving scenarios.

7. Connecting you with the team via this thread

Example: “Connecting you with the team via this thread for a smooth handoff.”
Meaning: You are introducing someone to a new group or continuing communication.
Usage: Works well in onboarding, handoffs, or cross-functional updates.

8. Adding you for awareness

Example: “Adding you for awareness—no action needed from your side just yet.”
Meaning: You want the person to be aware of the conversation without needing to respond.
Usage: Great for managers, stakeholders, or those indirectly affected.

9. Sharing this thread with you

Example: “Sharing this thread with you so you can review the previous discussions.”
Meaning: You are forwarding or copying the chain to provide background.
Usage: Best used when transferring information or assigning tasks.

10. Adding you in case this is relevant

Example: “Adding you in case this is relevant to your project timeline.”
Meaning: You’re including someone with the assumption the topic may impact them.
Usage: Useful when you’re unsure of the person’s level of involvement but don’t want to leave them out.

11. Including you for transparency

Example: “Including you for transparency so everyone’s aligned.”
Meaning: You’re making sure all key parties are informed to maintain openness.
Usage: Helpful in group settings or project management communications.

12. Tagging you in for visibility

Example: “Tagging you in for visibility—please see the concerns raised below.”
Meaning: You’re letting someone observe a discussion that may become relevant.
Usage: Ideal when someone doesn’t need to take action immediately but may need to in the future.

13. Keeping you copied going forward

Example: “Keeping you copied going forward in case any updates affect your scope.”
Meaning: You are notifying the person that they will be included in ongoing correspondence.
Usage: Common in cross-functional updates or transitioning project stages.

14. Adding you as this now involves your team

Example: “Adding you as this now involves your team’s input on the timeline.”
Meaning: The thread is being shared because it now includes another team’s responsibility.
Usage: Helpful when a conversation shifts focus or scope.

15. Looping you in as FYI

Example: “Looping you in as FYI—just so you’re in the know.”
Meaning: You’re giving someone a heads-up, even though they may not need to act.
Usage: Very common in executive or stakeholder communications.

16. Forwarding this to include you in the thread

Example: “Forwarding this to include you in the thread and avoid duplicate work.”
Meaning: You’re making sure the person sees all existing context to avoid confusion or redundancy.
Usage: Works well in large teams or when handing off tasks.

17. Looping in [Name] for their input

Example: “Looping in David for his input on the financial implications.”
Meaning: You’re bringing someone into the conversation specifically to contribute.
Usage: Great when involving subject-matter experts or decision-makers.

18. Adding you to close the loop

Example: “Adding you to close the loop and wrap this up with final approval.”
Meaning: Including someone at the final stage of the conversation to conclude or finalize matters.
Usage: Suitable for approvals, summaries, or next steps.

When to Use Different Alternatives

In Professional and Team-Based Settings

In team environments or internal communication, using phrases like “looping you in”, “tagging you in”, or “adding you for awareness” helps maintain a casual yet efficient tone, avoiding overly formal or stiff phrasing while still being clear and respectful of everyone’s role in the conversation.

In Client-Facing and Formal Contexts

When communicating with clients or upper-level executives, it’s better to use more polished expressions like “sharing this thread with you”, “including you for transparency”, or “connecting you via this thread.” These convey professionalism and a structured approach to collaboration and accountability.

In Casual or Internal Conversations

For fast-paced internal chats or emails, especially with peers, lighter phrases like “adding you here”, “looping you in as FYI”, or “keeping you copied” are sufficient and keep the tone friendly and efficient without sounding too scripted.

Conclusion

There are countless situations in work life where you’ll need to add someone to an email thread, and simply repeating “adding you to this email” can become bland or even confusing over time. Fortunately, with a little thought and a wider vocabulary, you can choose phrases that better match the tone, urgency, and formality of the conversation. These alternatives will help you sound more natural, precise, and considerate when communicating in email—whether you’re updating a colleague, bringing a manager into the loop, or providing context to a new team member.

FAQs

What does “adding you to an email chain” mean?
It means including someone in an ongoing email thread so they can follow or participate in the conversation.

Is it okay to add someone to an email chain without permission?
Generally, yes—especially in work settings where transparency and shared information are expected. However, use discretion if sensitive topics are involved.

How can I sound more professional when adding someone to an email thread?
Use polished phrases like “sharing this thread with you,” “including you for transparency,” or “connecting you via this thread” to sound more professional and intentional.

What if I want someone to stay informed but not take action?
Use phrases like “adding you for awareness,” “looping you in as FYI,” or “keeping you copied” to make it clear that no action is expected from them.