20 Other Ways to Say “Let Me Know When You Are Done”

The phrase “Let me know when you are done” is a common expression we use in both professional and casual conversations to signal that we are waiting on someone to finish a task or action and want them to inform us afterward. For example, if you are working on a shared document or handling a joint task, one might say, “Let me know when you are done so I can take a look.”

While this phrase is straightforward and commonly used, there are many alternative ways to express the same thought, each with a slightly different tone, level of formality, or nuance, which can be useful depending on the context. This article explores 20 different expressions that can replace “let me know when you are done,” helping you vary your language whether you’re writing an email, chatting with a colleague, or talking with a friend.

Other Ways to Say “Let Me Know When You Are Done”

1. Inform me once you’re finished

Example: “Please inform me once you’re finished with the data entry.”
Meaning: A polite and slightly formal request to notify you when a task is completed.
Usage: Suitable for business emails, office communications, and formal contexts where respectful tone is essential.

2. Ping me when you’re done

Example: “Ping me when you’re done updating the spreadsheet.”
Meaning: A casual and tech-friendly way of saying “let me know.”
Usage: Best for workplace chats, texting, or casual office settings, especially among colleagues or team members.

3. Give me a heads-up once you’ve wrapped it up

Example: “Give me a heads-up once you’ve wrapped it up, so I can take the next step.”
Meaning: A friendly and informal phrase to signal when something is completed.
Usage: Often used among peers, in collaborative tasks, or casual group settings.

4. Let me know once you’re through

Example: “Let me know once you’re through with the slides.”
Meaning: Indicates a request for notification after finishing.
Usage: Common in both professional and informal conversations; tone depends on voice and delivery.

5. Notify me when it’s complete

Example: “Please notify me when it’s complete so I can submit it.”
Meaning: More formal than “let me know,” this phrase emphasizes professionalism.
Usage: Best for formal documents, reports, or hierarchical communications.

6. Give me a shout when you’re done

Example: “Give me a shout when you’re done reviewing the file.”
Meaning: A very informal, friendly phrase signaling to inform when ready.
Usage: Great for teammates, friends, or when you want to keep the tone relaxed.

7. Just holler when you finish

Example: “Just holler when you finish, and I’ll take over.”
Meaning: Very informal, often humorous or lighthearted.
Usage: Used in relaxed environments or among close colleagues or friends.

8. Tell me when you’ve finished up

Example: “Tell me when you’ve finished up with the form.”
Meaning: A direct, neutral tone that’s easy to use in most conversations.
Usage: Useful for all general interactions, from casual to semi-formal.

9. Message me once you’re done

Example: “Message me once you’re done organizing the files.”
Meaning: Directs the other person to send a digital message once the task is completed.
Usage: Best used in digital communications like text, Slack, or email.

10. Drop me a line when you’re finished

Example: “Drop me a line when you’re finished editing.”
Meaning: A slightly old-fashioned yet still charming way to ask for follow-up.
Usage: Friendly, casual, and perfect for email or informal written exchanges.

11. Update me once it’s done

Example: “Update me once it’s done, and I’ll proceed with the next part.”
Meaning: A concise request for a follow-up once the task is completed.
Usage: Works well in both business and casual communications, especially in collaborative projects.

12. Reach out when you’re done

Example: “Reach out when you’re done with your part of the presentation.”
Meaning: A neutral phrase asking someone to contact you once they’ve finished.
Usage: Often used in professional or remote working contexts.

13. Give me a nudge once you’ve wrapped up

Example: “Give me a nudge once you’ve wrapped up testing the system.”
Meaning: A casual and friendly phrase suggesting a light reminder or ping when something is finished.
Usage: Informal and ideal for coworkers or friendly work environments.

14. Tap me in when you’re finished

Example: “Tap me in when you’re finished reviewing, and I’ll do my part.”
Meaning: A sporty and informal way to indicate taking turns.
Usage: Best in casual or team-based environments with a collaborative spirit.

15. Let me take over once you’re done

Example: “Let me take over once you’re done uploading the content.”
Meaning: Suggests a clear handoff of responsibility after the task is completed.
Usage: Useful in sequential tasks or shared workflows.

16. Drop me a note when it’s complete

Example: “Drop me a note when it’s complete, and I’ll mark it for review.”
Meaning: A written version of the classic phrase, suited for email or internal platforms.
Usage: More formal and appropriate in professional written communication.

17. Hit me up once you’re through

Example: “Hit me up once you’re through, and we’ll go over the next steps.”
Meaning: Informal and modern phrase, friendly in tone.
Usage: Works well in personal chats or casual work relationships.

18. Let me know when you’ve wrapped things up

Example: “Let me know when you’ve wrapped things up on your end.”
Meaning: Another variation of the original phrase, with a slight shift in tone.
Usage: Universal in tone—neither too formal nor too casual.

19. Alert me when it’s all set

Example: “Alert me when it’s all set so I can notify the client.”
Meaning: A crisp and clear call for notification upon completion.
Usage: Best suited for professional, time-sensitive tasks.

20. Check in with me once you’re done

Example: “Check in with me once you’re done updating the documents.”
Meaning: A softer way of saying “report back” that invites follow-up and interaction.
Usage: Excellent for manager-employee communications or peer-to-peer updates.

When to Use Different Alternatives

In Professional Settings

In office environments, emails, or corporate workflows, choosing terms like “inform me once you’re finished,” “notify me when it’s complete,” or “drop me a note when it’s complete” adds a tone of professionalism and clarity. These expressions carry a respectful, polished sound while still communicating expectations.

In Casual Conversations

For friendly settings, team chats, or personal interactions, lighter alternatives like “ping me when you’re done,” “give me a shout,” or “just holler when you finish” sound more natural and conversational. They help keep things warm, approachable, and human, especially when there’s no pressure or hierarchy involved.

In Written or Digital Communication

When the message is sent through email, text, or workplace communication tools like Slack or Teams, clarity and brevity matter. Expressions like “message me once you’re done,” “drop me a line,” or “update me once it’s done” are especially effective here—they’re direct, concise, and tailored for digital interaction.

Conclusion

The phrase “let me know when you are done” may be simple and widely used, but it doesn’t always fit every scenario or audience. Whether you’re speaking formally, chatting casually, or writing professionally, choosing the right alternative can improve clarity, respect, and tone. By expanding your vocabulary with these 20 expressions, you’ll sound more natural, adaptable, and aware of your audience’s expectations.

Don’t hesitate to try different variations in different contexts—sometimes a single word swap can make your communication more effective, thoughtful, and appropriate.

FAQs

What does “let me know when you are done” mean?
It means you want someone to inform you when they’ve completed a task or activity so that you can proceed accordingly.

Is it rude to say “let me know when you’re done”?
Not at all—it’s generally neutral and polite. However, tone and context matter. Using variations like “please inform me” or “give me a heads-up” can soften or formalize the message when needed.

Which is more professional: “let me know when you’re done” or “notify me when it’s complete”?
“Notify me when it’s complete” is more formal and is generally preferred in business or official settings.

Can I use these alternatives in written communication?
Yes, many of these expressions are ideal for emails, reports, or messaging platforms—especially ones like “drop me a note,” “update me,” or “message me.”